As a business owner, it’s important to appropriately deal with spam emails to enhance your company’s productivity and cybersecurity.
If you are looking for easy ways to stop spam from infiltrating your employees’ inbox, here are 6 ways to stop spam emails for free.
If you have additional questions about how to stop spam emails for good, give Emerald City Solutions a call to speak with an IT professional.
1. Optimize Your Filter
Rather than simply deleting spam emails as they come through, select the offending email and let your mail service know that the email is spam. For example, Gmail has a helpful little Report Spam button that may be used at times like these.
This provides your mailing system with the information it needs to become more intuitive, allowing it to block similar emails in the future.
2. Check Your Spam Folder
Another aspect of optimizing your built-in spam filter is by going through your spam folder a couple of times a week and letting your email program know when it mistakes a legitimate email as spam.
If you’re using Gmail, select the safe email and click the Not Spam button to remove a misplaced email from your spam folder.
3. Get an Email Hiding Application
There are several ways to hide your email address in order to eliminate spam emails. You can do a quick Google search to find out which email hiding applications are free.
If you’re willing to make a small investment to reduce the number of spam emails you receive to your business account, many email hiding applications have a trial run of their application which you can use to see if you like the application in question before making a monetary investment.
4. Hire an IT Service to Help
An IT service can provide you with anti-spam software to help you and your team stop getting unwanted spam emails.
Here at Emerald City Solutions, we have a trained team of IT professionals who are ready to help you optimize your digital workspaces through reduced spam and high-tech anti-spam programs.
We’d be more than happy to run a boot camp for your employees about the importance of being cautious when it comes to spam emails. Our IT technicians can help your team learn how to identify spam emails and train their built-in email filters to discard unwanted spam emails.
Whether you need educational IT assistance or an intuitive anti-spam program, give Emerald City Solutions a call today to learn more about our IT services.
5. Use a Disposable Email Address
To keep your work email spam-free, have a disposable email address that you use whenever you are required to enter your email address or when signing up for newsletters. This will keep all non-work-related emails in one spot.
You may simply delete your disposable email address once you’ve finished using it and create another one when the need arises for another throwaway email address.
6. Remove Your Email Address From the Public Eye
Another simple way to decrease the number of spam emails that you receive is by removing your email address from anywhere that is publicly seen.
If you have a business website or LinkedIn, make sure that you take down your email address and only put it back up when you have an email hiding program installed. This will allow potential clients to send you email inquiries without making your email address public. This ensures that people can contact you when necessary but that your email address isn’t readily accessible for spammers to get a hold of.